Office of Research Administration - Camden

Submitting Grants

PI Responsibilities

• Outline the research project.
  • Identify specific aims, experimental design, outcomes, expected results, and alternative approaches. Determine the need for IRB, IACUC and Biosafety committee approval. Indicate equipment and space requirements, time lines, outcomes, personnel requirements, and overall costs.
• Determine the appropriate source for funding (NIH, DOE, DOD, NSF, ACS, etc.) and the mechanism (i.e., for NIH; R21, R03, R01, etc.).
• Obtain forms from the chosen agency; write the grant.
• Prepare budget; Grants & Contracts will advise on all budgetary matters.
• Submit the final application with the required number of copies to the granting agency.
• Provide two (2) printed copies of the final complete application to ORA.

Note: All Cooper employees are expected to process Federal grants through UMDNJ-RWJMS at Camden.

Pre-Award

• Complete the following forms for internal university processing prior to submission
  
  • Sample Transmittal and Approval Form - PDF
  • Investigator Financial Conflict of Interest Form - PDF
    
  • Principal Investigator Assurance Form - PDF (NIH funding only)
    
• Grants & Contracts will advise on all budgetary matters. Ben Galioto is the Grant Analyst assigned to ORA, (732) 235-9194 / Fax (732) 235-9238.
  
  • Submit budget to Grants & Contracts for review, and then approval ten (10) business days prior to the submission deadline.
    
• Provide a copy of the complete application to ORA for review ten (10) business days prior to the submission deadline.
  
  • For electronic submissions, the application may be sent as an email attachment to Dr. Melera, melerape@umdnj.edu. If the attachment is too large to send via email, please bring it to us directly (E&R Bldg. Suite 150) on a CD or USB flash drive.
    
• Upon approval of the budget, ORA will provide Grants & Contracts the Transmittal and Approval form for signature approval, and then the final signature approval by the Associate Dean for Research

Post-Award
Upon receipt of an award, you will be assigned a BANNER index number by Grants & Contracts, which identifies your specific grant.

Once you have been provided the Index Number, the P.I. or her/his designee will need to attend a UMDNJ Purchasing Services Training Class. These classes are designed to provide individuals the Purchasing Policies and Guidelines. As a State Institution, there are many rules and regulations that we need to abide by and the Purchasing Department insures that they are always followed. They will also assist you in obtaining vendor information for items that you will probably need to purchase through your grant. You may contact the ORA to assist you in getting scheduled for the Purchasing Services Training Class.

You will use the BANNER index number on all UMDNJ purchasing related forms and any other fiscal documents used to facilitate the spending of the funds for the grant. These forms are sent to Grants & Contracts for fiscal approval and processing. Grants, upon approving the documents, will then forward them to the appropriate UMDNJ department for processing.

Finally, there is the Electronic Purchase Requisition. This is the process to purchase items outside of the University, e.g. Fisher Scientific, BOC Gases, etc. The information is entered electronically, by selected staff and routed, via computer, to Purchasing and the Grants & Contracts departments for appropriate action. BANNER is also used to obtain fiscal information such as current spending, balances, open purchase orders, etc.

The University provides classes in the training of the purchasing process and BANNER access. You must have BANNER access to attend these classes. ORA can help you with this process when necessary.

Electronic Purchase Requisition

• UMDNJ has a computer-based system for processing purchase requisitions. This system is called BANNER. The P.I. or her/his designee will need to follow the procedures below to be provided BANNER access.
  
• The PI or his designee will obtain a UMDNJ e-mail account.
  
• Once the PI or his designee has the e-mail address, they need to complete a BANNER Departmental Access Request Form and sign a Confidentiality Statement. To access these services, call 757-2572.
  
• Once a User I.D. has been obtained, the individual will be scheduled for BANNER Training Classes. These classes will guide the user through the BANNER system so they can input Electronic Purchase Requisitions.
  

Reporting

• The PI will be provided access to all necessary budget reports of the grant, not only through BANNER, but a system called E-PRINT. Click Here for an online tutorial to guide you through the steps in obtaining printed budget reports. This will be explained once a BANNER index number has been assigned.
  

Contact Us

Grants & Contracts
Liberty Plaza
335 George Street
New Brunswick, New Jersey

Telephone: 732.235.9898
Fax: 732.235.9231